Thanks
Ann
Ext 242

>>> "Village of West Liberty" <vowlclerk@ctcn.net> 12/21/2007 12:02 pm >>>

December 18, 2007


Present for this regular meeting of the Board of Pubic Affairs was: Mr.
King, Mr. Smith, Mr. Faulkner, Mr. Hostetler, Mr. Harrison and Clerk
Boyd.  Absent: None.  Also present Brad Hudson newly elected Board
member.

A MOTION was made by Mr. Smith seconded by Mr. Faulkner to approved
minutes of December 4, 2007 as written/read. Motion Carried.

A MOTION was made by Mr. Smith seconded by Mr. Faulkner to approve the
following bills in the amount of $21,491.17. Motion Carried after a few
questions were answered about the tractor repair and Champaign Landmark
for propane.

Treasurer State of Ohiolicense1434.24
New Carlislerepair on tractor1185.57
Donald Faulkneradditional meeting    30.38
Dean Kingadditional meeting    31.16
John Smithadditional meeting    30.38
IRSW/H, M/C, Emp. M/C           35.54
Kathy Hyland31.5 hrs.   256.96
David Bell80 reg.   127.47
Robert Harrisonsalary1176.11
Nick Hostetler77 reg. 3 personal  960.47
James Nash80 reg. .5 OT  935.54
Chapter 13for Bell  692.31
IRSW/H, M/C, Emp. M/C        599.77
David Bell8.5 OT           139.48
Nick Hostetler2.5 OT    49.09
IRSW/H, M/C, Emp. M/C         21.78
CT Communicationsphone  181.54
Mader Electricrepair flygt pump2939.00
D P& L        electric3253.18
Shellgasoline  427.06
HACHcalcium solution    73.98
MacDonald Supplylube oil    11.40
ACE Sanitation      lime hauling2418.59
Rabenstein Electricreplace phase monitor  578.00
Champaign Landmarkpropane       1034.30
Valley Fencing       repair gate    40.00
USA Blue Bookpump repair kit, paper  129.37
Valley National Gasescarbon Dioxide        535.00
Bonded Chemicalssupplies2163.50

Mr. Harrison reportedthe Flygt Pump was picked up from Mader Electric on
December 6, 2007.  They plan to install this pump ASAP when the weather
breaks.  The pump needs replaced because of a worn impeller.

Brian Hughes, Cindy Oelker of Liberty Gathering Place, and Mr. Harrison
met to discuss the grease traps that need to be installed. Cindy Oelker
has agreed to install grease traps at the dishwasher and garbage disposal
drain with the next 90 days.  Mr. Hughes has worked on the drain problems
in the past. The Board agreed not to send a letter to her, yet

Mr. King, Mr. Harrison, Roberta Acosta of Ohio RCAP, and Pete Hodapp of
Jones and Henry Engineering met last Wednesday to discuss the Issue II
funding request for improvements at the WWTP.  Roberta Acosta contacted
Scott Coleman, Logan County Engineer and Mike Miller with OPWC and is
working on our application to increase the odds for State approval of a
grant or no interest loan.

Rabenstein Electric installed the new Phase Monitor at the booster
station on 12/7/07 in the amount of $578.00.  Last Wednesday morning the
controls at the booster station stopped communicating with the WTP.
After trying our spare RTU board with no signal resumption Mr. Harrison
called Rawdon Meyers. He found the power supply board was bad.  He
replace the board and since then the controls have been working.

Robert Rabenstein and Mr. Harrison met at Logan County EMA office and
checked the EMS generator to determine the best electrical connections
for our usage sites, i.e. the WTP, Booster station and lift stations.
Mr. Rabenstein will prepare a cost estimate for electrical changes
required to enable our use of the EMS generator.

Mr. Harrison, Mr. Hostetler, and Mr. Bell received their new OEPA
Laboratory Certification Section. These new certificates will be good
until September 24, 2010 unless there are no changes in personnel.

Mr. Harrison received a quote from John Deere Equipment for service on
the WWTP generator.  Scheduled date is late January.  Mr. Harrison would
like permission to place an automatic transfer switch on order.  This
would allow time for an electrician to install the switch prior to the
annual inspection.  The cost would be $1070.00 to include a low test.
The cost for the switch would be about $2600.00 plus the cost to install
in the amount of <$500.00.  Clerk Boyd informed Mr. Harrison and the
Board about the balance in the sewer fund.  Clerk will not pay the permit
fee of $2600.00 until January and 2/3 of the November bills/ December
deposits have been receipted.  She indicated the sewer fund can not spend
anymore for along time and she can not see getting caught back up.  Mr.
Harrison would like to say on record he will not be responsible if
something happens and he originally asked for automatic switch.  Tabled
for now.
Mr. Brad Hudson asked about the late fee charges and maybe we ought to
look into raising them to generate some more money.

Friday afternoon 12/14 Mr. Harrison met with Brendan Healy of Surdyk,
Dowd, & Turner, Terry Stolly, of Thompson, Dunlop, etc, Jim Page of Page
Engineering, and Jeremy LeVan to provide Jim Page an overview of the WWTP
and the collection system.
Mr. Healy called Mr. Harrison and asked him to provide more information,
i.e. copies of our daily logs and work orders for the time frame of the
two flooding events at 311 E. Newell St.  He is working on this now.

A MOTION was made to deliver shut off notices to the following customers
#3 Maxam, #49 oyer, #118 Miller, #152 Murray, #186 Ratcliff, #291
Harbour, #318 Spires, #324 Cordell, #346 Norris, #393 O'Brien, and #562
Salyers on the 20th of December, pay by 26th, shut off 27th.

Roberta Acosta emailed another rate proposal based on Dean King's suggest
rate breakdown.  She did increase Dean's suggested base rate from $22.00
to $26.00 to provide the needed revenue to break-even. Mr. King said we
will only look at the next five years because anything after is
irrelevant because we do not know what the economy will do. The suggested
rate would be keeping the 4,000 base rate and 4,000 - 6,000 increase
$3.60,
6,000 - 10,000 $4.10 per thousand
10,000 - 20,000 $4.60 per thousand
over 20,00 would be $5.10 per thousand
Clerk Boyd figured Liberty Gathering Place because she uses over 20,000
gallons of water.  Clerk figured with $37.00 base rate and 29,000 gallons
of water
Liberty Gathering Place would pay $202.00 and the new rate would be $292.00.
These figures were discussed in great length and will continue to be
discussed next meeting.

A MOTION was made by Mr. Faulkner, seconded by Mr. King to changed
January meetings to the 8th and 22nd to avoid the holiday.  Motion
Carried. Clerk will call the paper.

Mr. Faulkner enjoyed working with the Board and wished Mr. Hudson "Good
Luck."
Mr. King said it has been a pleasure working with you.

A MOTION was made by Mr. King, seconded by Mr. Faulkner to adjourn at
6:45 PM.
Motion Carried.
___________________________________________________________
Clerk Cindee M. BoydPresident Dean King