Regular

 

                        February 19, 2008

 

 

Present for this regular meeting of the Village of West Liberty Board of Public Affairs was: Mr. King, Mr. Smith, Mr. Hudson, Mr. Harrison, and Clerk Boyd. Absent: Legal Advisor Moell.  Guests: Council members Mayor Hostetler, President Lance, and Ms. Schwaderer.

 

A MOTION was made by Mr. Smith, seconded by Mr. Hudson to approve the minutes of February 5, 2008 with the except to clarify the rate increase.  Motion Carried.

 

A MOTION was made by Mr. Smith, seconded by Mr. Hudson to approve the following bills in the amount of $25,744.09. Motion Carried.

 

Thoman’s                                 trash bags                                     7.89

 DP & L                                   electric                                   4455.40

David Bell                                80 reg. 5.5 OT                         199.64

Robert Harrison                        salary                                     1171.64

Nick Hostetler                          80 reg.                                     956.66

James Nash                              56 reg. 24 vac. 1.25 OT           944.61

Chapter 13                               for Bell                         692.31

IRS                                          W/H M/C Emp. M/C               609.25

Shell                                         gasoline                                    398.20

Bonded Chemicals                    lime, hypochlorite                    2214.50

Ohio Dept. of Commerce         boiler inspection                          48.25

ACME Sanitation                     lime hauled                             2233.73

Valley National Gases               supplies                                    405.00

King Feed                                ice melt                           16.30

USA Blue Book                       flygt Float switch                       515.27

Staples                                     type ribbon, fax crt. Binders     63.93

Surdyk, Dowd and Turner        legal fees                                  280.00

BWC                                       annual premium         10484.51

Curtis Kelly                              return adv. Dep. #501                47.00

 

Mr. King gave a letter to Council explaining why Water/Sewer need to borrow $300,000.00.

Council members had questions on the loans for water/sewer.  They were concerned with the requirements from the EPA.  Mr. Harrison explained in great detail.  Council is concerned with borrowing money for 20 years and what if we have to borrow more 10 years from now. Pumps are very expensive to rebuild or replace.  We have 18 in the Village.  We had to replace 2 pumps in 2002 and 3 pumps in 2007 and rebuilt another in 2007.  This depleted our funds quickly.

Mayor Hostetler is concerned about borrowing $300,000 and we are in debt for the next 20 years.

Some things to help save money would be to eliminate overtime.  Mr. Harrison has agreed to do the tests on Mr. Nash’s weekend because he can not do tests.  Mr. Hostetler and Mr. Bell were doing these tests on overtime.  Mr. Harrison said if the guys have to work holidays this would still be overtime. Hauling lime sludge would save about $20,000.00 or more per year. 

 

The letter given to the Council members will be sent to all customers with utility bills sent February 29, 2008.

 

Mr. Harrison received a quote from Watkins Electric in the amount of $15,229.82 on the electrical changes required to enable our use of the EMA generator. Rabenstein electric gave quote of $10,563.41.  This is put on hold until a later date.

 

Heater Excavating dug on the west side of the tree at 311 W. Baird last week.  They did not find a leak on the 2” main at that point. Due to the concern for damage from the tree falling they decided to backfill the hole for the time being.

 

 

                                   

 

Cont. February 19, 2008

 

 

 

Mr. Harrison contacted Jeff Carter of Carter Excavating for costs per hour for water main or sewer repair. His charges are backhoe $75.00/hr.; dump truck $55.00/hr.; labor charge $35.00/hr.; and mobilization fee $100.00/event.  He is to get back with Mr. Harrison on a “spoils” disposal charge.  Jeremy Heater is to provide a list of his charges this week.  Phil Stoner Excavating charges for his backhoe and dump truck is $65.00/hr.  for small jobs.

 

Mr. Harrison discussed an auto transfer switch for WWTP generator and have it installed in the amount of $3000.00 and annual service and load bank test will cost an additional $1200.00.  This is tabled.

 

Mr. Harrison asked if the polymer is a regular operating expense with the limit requirement to purchase.  Everyone agreed this is a regular operating expense.

 

Mr. Harrison talked with Jack from the OEPA concerned about the DEFA loan application.  This needs to be submitted by February 29, 2009.

 

Mr. Harrison had pictures of the basin around the aerator.  This basin is cracked and leaking.  Mr. Kenny Hughes did a temporary fix until warmer weather. Mr. Harrison thinks the best solution would be to remove the present basin and form and pour a new basin with rebar. Mr. Hudson suggested maybe a liner.  The other problem is with the backwash valves on #2 filter.  They are having problems opening and closing the valves to backwash the filter.  JR Mason has given a quote to install new valves and actuators in the amount of $4000.00.  Mr. Hudson suggested getting another quote – he will be talking to his supervisor where to get this quote.

 

Mr. Harrison has a concern with the lime sludge hauling.  Mr. King explained employee do not need CDL unless over 26,000 GVW.

Mr. Harrison wanted to explain Jeremy Heater bill from last month.  The excavating was two water main repairs in the amount of $2000.00; one was in the alley at the post office and the other was on Sidney St. They used 3 men, backhoe, dump truck, and bobcat w/hydraulic hammer.

 

A MOTION was made by Mr. Smith, seconded by Mr. Hudson to deliver shut off notices Wednesday February 20th, pay by 22nd and shut off Monday 25th to the following customers: #3 Maxam, #85 Stenger, #118 Miller, #152 Murray, #242 Hamilton, #318 Spires, #447 Squires, #561 Garrison, #562 Salyers, #569 Merriman, #677 Griffith, and #678 Hillary.  Motion Carried.

 

A MOTION was made by Mr. King seconded by Mr. Hudson to adjourn at 9:48 PM.

Motion Carried.

 

 

 

___________________________                  _______________________________

Clerk Cindee M. Boyd                         President Dean King