Regular

 

February 5, 2008

 

Present for this regular meeting of the Village of West Liberty Board of Public Affairs was: Mr. King, Mr. Smith, Mr. Hudson, Mr. Harrison for 30 minutes, Legal Advisor Moell, and Clerk Boyd.  Absent: None.

 

A MOTION was made by Mr. Smith, seconded by Mr. Hudson to approve the minutes of January 22, 2008 as written/read. Motion Carried

 

A MOTION was made by Mr. Smith, seconded by Mr. Hudson to approve the following bills in the amount of $21,911.28. Motion Carried. Mr. King asked about McDaniel’s Auto bill for the battery charge.  He thinks Auto Zone would be cheaper.

 

Valley National Gases                           supplies                                    600.00

Postmaster                                           bulk mailing                              158.41

David Bell                                            64 reg. 8 hol. 8 vac. 6.75 OT   216.87

Robert Harrison                                    salary                                     1171.64

Nick Hostetler                                      72 reg. 8 hol. 9.5 OT              1105.10

James Nash                                          72 reg. 8 hol. .5 OT                  933.16

Chapter 13                                           for Bell                         692.31

IRS                                                      W/H M/C Emp. M/C               664.11

Ohio Dept. of taxation                          state tax                                    495.19

Ohio School Dist. Inc. tax                     income tax                                262.63

OPERS                                                retirement                               4356.89

Cindee M. Boyd                                   salary                                       804.38

IRS                                                      W/H M/C Emp. M/C               119.10

Anthem Life                                          life insurance                               83.24

Anthem                                                medical insurance                    2491.34

Chris Moell                                          legal advisor                             394.64

IRS                                                      W/H, M/C emp. M/C                 27.56

Cintas                                                   uniforms cleaned                       178.55

CT Communications                             phone                                       162.60

WL Lumber Co.                                   primer, cement, etc.                    23.99

Rawdon Meyers                                   spare electronic boards 752.00

Bonded Chemicals                                lime, ash, hypochlorite          2802.00

Aqua-Line                                            leak detection W. Baird St.       455.60

Ohio Dept. of Agriculture                      license fee                                   50.00

Thoman’s IGA                         cleaner                                         2.39

Thoman’s IGA                         deice salt, cleaning supplies           9.57

Alloway Environmental             lab program                              200.00

Jones and Henry                                   engineering services                  401.11

McDaniel’s Auto                                  wiper motor, brake line, belt     462.35

McDaniel’s Auto                                  battery for Ford                        107.45

Mighty-Quip                                         equipment                               1630.00

MASI                                                  testing                                         49.00

Ashley Gordon                         return adv. Dep. #601                48.10

 

Mr. Harrison has not heard from Rick Watkins of Watkins Electric on the electrical changes required to enable our use of the EMA generator.

 

Steve Smith of Aqua-Line was in and located the water leak on the 2” main on W. Baird.  The leak appears to be under a tree at the Northwest corner of 311 W. Baird.  Heater Excavating is to dig as soon as the weather breaks.  He did not find any problems on W. Columbus St.  Also while Mr. Smith was here Mr. Harrison had him locate the water line at Adriel where they are going to build their new building.

 

 

 

 

 

                                                Cont.  February 5, 2008

 

 

 

Mr. Nash and Mr. Bell installed the rebuilt Flygt pump in lift station #2 last week.  The effluent piping was cracked and leaking.  JR Mason repaired the effluent piping at no charge because his crew had made repairs on this lift station last year.  Mr. Mason thought they had not properly leveled the pump receiver and caused the effluent piping to crack.

 

The application for funding needs to be turned in soon and lists of projects need to be written. We have not heard anything from the Issue II money.

 

Mr. Harrison has been working on the End of the Year reports.  The sludge reports only have to be done quarterly because the sludge is only hauled twice a year.  The MASI testing/billing should be less.

 

Mr. Hudson if anyone on the staff for the water/sewer department was experienced in backhoe work so we would not have to hire to do this work.  Mr. Harrison does think anyone would have experience except for maybe David Bell. We do have a Case Tractor but it does not have a backhoe and he doesn’t know how much it would be for an attachment. Mr. Harrison will ask Cooper next time on a dig.

 

A letter needs to be sent explaining the reason for getting loans for the water and sewer projects. This will be approved by Council before sent to residents.

 

A MOTION was made by Mr. Smith, seconded by Mr. Hudson to go into executive session at 5:40 PM to discuss litigation. Motion Carried.

 

Out of executive session at 6:15 PM

 

A MOTION was made by Mr. Smith, seconded by Mr. Hudson to make a counterclaim in the LeVan case – Mr. LeVan can pay $13749.65, while everything else against the Village will be dropped and this agreement will be in effect for 10 days or until the judge makes a summary judgment. Motion Carried. Yeas: 3  Nays: 0.  Legal Advisor will be talking to Mr. Surdyk.

 

The expenditures were discussed and how the Village can cut costs. 

 

A MOTION was made by Mr. Smith, seconded by Mr. Hudson to enforce the policy made January 21, 2003 and any expenditure over $500.00 needs to be approved by the Board except regular operating expenses. Motion Carried.

 

A MOTION was made by Mr. Hudson, seconded by Mr. Smith to get at least two (2) bids when digging water/sewer lines except in an emergency situation.  Motion Carried.

 

Mr. King will be presenting rate increase to council Monday.  The rate increase suggested would be $3.00 on water base and $3.00 on sewer base still allowing 4,000 gallons of water/sewer used each month.  The excess charges suggested are $3.60 per 1,000 gallons over 4,000 gallons up to 8,000 gallons of water used and $3.90 anything over 8,000 gallons and excess for sewer amount will be $3.30 per 1,000 gallons over 4,000 gallons used. They are suggesting this increase will be in effect March 1, 2008 and increase 3% each year there after.

 

A MOTION was made by Mr. Hudson, seconded by Mr. Smith to adjourn at 6:55 PM.  Motion Carried.

 

 

 

_______________________________                      ___________________________

Clerk Cindee M. Boyd                                     President Dean King