Regular

                                                            March 4, 2008

 

Present for this regular meeting of the Village of West Liberty Board of Pubic Affairs was: Mr. King, Mr. Smith, Mr. Hudson, Legal Advisor Moell, Mr. Harrison and Clerk Boyd.  Absent: None.

 

A MOTION was made by Mr. Smith, seconded by Mr. Hudson to approve February 19, 2008 as written/read.  Motion Carried.

 

A MOTION was made by Mr. Smith seconded by Mr. Hudson to approve the following bills in the amount of  $14,454.19. Motion Carried.

 

Vectren                                    natural gas                                638.45

David Bell                                72 reg. 8 hol. 7.25 OT              223.75

Robert Harrison                        salary                                     1171.64

Nick Hostetler                          72 reg. 8 holiday                       956.66

James Nash                              32 reg. 8 hol 40 vac. .75 OT    936.97

Chapter 13                               for Bell                         692.31

IRS                                          W/H M/C Emp. M/C               613.93

Ohio Dept. of taxation              state tax                                    305.95

School Dist. Inc. tax                 school tax                                 172.84

OPERS                                    retirement                               2890.50

Postmaster                               bulk mailing                              200.21

Cindee M. Boyd                       salary                                       804.38

Chris Moell                              legal advisor                             394.64

IRS                                          WH MC Emp. M/C                 132.16

Anthem Life                              life insurance                               83.24

Anthem Medical                       medical insurance                    2491.34

Cintas                                       uniforms cleaned                       143.24

Rabenstein Electric                   parts                                           13.30

Valley national Gases                carbon dioxide                          335.00

WL Lumber Co.                       supplies                                      26.30

Holdren Brothers                      repair knob                                 13.33

McMaster Carr Supply spring wire                                  11.27

HD Waterworks                       flex coupling                               88.70

Rawdon Meyer                        valve                                        300.00

Phil Stoner                                backhoe work                          130.00

Alloway Environmental lab program                              200.00

Grand Rental Station                 jack hammer rental                     62.22

CT Communication                   phone                                       154.94

Postmaster                               box rental                                 116.68

MASI                                      testing                                         94.00

Staples                                     copies of w/s rate increase          56.24

 

Mr. Harrison called Aqua-Line Leak Detection last week and found three leaks,  one at Pickerlltown & Liberty St., one at W. Baird & Reynolds, and one at Runkle St. and Fuson. The estimated loss of water was 35 – 50,000 GPD. The water dept. and Carter Excavating repaired the 6” main on Pickerlltown Rd. last Friday.  The 2” main repair on W. Baird and the 6” main repair on Runkle were completed yesterday by Carter Excavating and the Water dept. Both repairs yesterday were required a boil alerts.  We still have a leak in the 2” main on W. Baird.  Aqua-Line will check further the next time we need their services.

 

When the water fund is in better shape we need to replace more hydrants and valves.  We have several hydrants that leak and have pumped them out about every two weeks this winter. This was to prevent freeze-up to allow them to be used in case of fire and to prevent damage to the hydrant barrel. Reason for valve replacement is leakage at the stems.  Every time they operate the old valves they leak profusely at the stems.  Mr. Harrison is sure they are the source for some of unaccounted water loss.  Several meters including the meter at Sidney St. Apts. and most of the meters in the Green Hills Apts. Need to be replaced.

 

 

                                    Cont. March 4, 2008

 

 

 

 

Mr. Harrison talked with Ken Hughes Construction and indicated roofing prices have gone up about 5% and are projected to increase an additional 20% after the first of March.  He has put in an order for shingles to roof the water plant later this year and his estimate is $3500.00.  A MOTION was made by Mr. Smith, seconded by Mr. Hudson to allow Mr. Hughes to order the shingles and he will replace the roof later in the fall.

 

Mr. Harrison reported they had a problem the Northwest walk door lockset at the WWTP and the lockset on the East door at the WTP.  He called Tom’s Lock and Key and replaced both locksets and the amount of $265.00.

 

Mr. King was at the WTP trying some epoxy caulking repair on the aerator basin while Mr. Harrison was busy with the water main repair.  Mr. King just finished the caulking and the water came back on.  Mr. Harrison said it has reduced the water penetration.

 

Mr. Harrison talked with Linda Baliff, Administrator of the small government Program of OPWC. She indicated we should get any changes in our application for the WWTP headworks project completed and mailed to her by the end the next week.  He also talked with Pete Hodapp and played phone tag with Roberta Acosta concerning changes I the application.  These changes would improve our chances of funding.  Mr. Harrison plans to meet with Pete and Roberta the first of next week to complete the application changes. One of the changes would be to ask for a loan instead of a grant, possibly 0% interest. A MOTION was made by Mr. Hudson, seconded by Mr. Smith to agree with the necessary changes.  Motion Carried.

 

Mr. Harrison met with Mike Bow of M & K Engineering and will complete the NPDES Permit modification and also discussed the sewer improvement project for this year.  Mr. Harrison suggested we start planning with the understanding the actual work would not started before the fall. With the snow fall melt from last week and the overnight rainfall our flow at the WWTP is going to be over 1,000,000 GPD by tomorrow.

 

Clerk Boyd mailed the OEPA loan application with a copy of the “soon to be passed” w/s ordinance for the DEFA loan.

 

A MOTION was made by Mr. Smith seconded by Mr. Hudson to go into executive session to discuss litigation at 8:07 PM. 

 

Out of executive session at 8:35 PM

 

 A MOTION was made by Mr. Hudson seconded by Mr. Smith to reject the offer presented in the amount of $5000.00 by Mr. Levan and Attorney Stolly.  Motion Carried.

Yeas: 3 Nays: 0.

 

A MOTION was made by Mr. Smith seconded by Mr. Hudson to adjourn at 8:40 PM motion carried.

 

 

 

_____________________________              ___________________________

Clerk Cindee M. Boyd                         President Dean King